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By Jon Tatting
jon.tatting@ecm-inc.com
The Cambridge-Isanti School Board on Feb. 24 discussed several budget reductions, proposed to bite into a $2 million shortfall, for 2010-11.
First, the board approved a public meeting to meet with parents and the district community who are encouraged to hear and provide input on the cuts and reductions from 7-9 p.m. Tuesday, March 9 in the Community Room at the District Office, 625A Main St. N.
The board must listen to the public and take their questions and input under advisement to see how the community wants the district to move forward, urged Superintendent Bruce Novak, noting the public meeting will be the first of many throughout the year.
Here’s a look at the preliminary cuts, totalling $2,075,707, which building adminstrators/principals began to identify after the latest levy referendum request—intended to generate $3 million a year for 10 years—failed at the polls last November:
Kindergarten through 12th-grade class sizes are set to grow by two to three students per class.
Athletic, activity, parking and other fees will likely increase throughout the district, where program elimination has been identified in 2011-12. Administrative cuts will impact student services at Cambridge-Isanti High School.
High school students, under a restructured schedule, are losing industrial technology, family consumer science and medical terminology classes.
Also proposed for elimination are K-5 art specialists and middle school media specialists throughout the district. Gifted and Talented, too, is facing staff and program cuts.
Administrative reduction and K-12 technology restructuring are further planned.
Board reaction
Addressing the proposed reductions in art and other hands-on opportunities for students, Board Member and long-time teacher Gary Hawkins said, “That really upsets me.”
Susan Burris, director of Teaching and Learning, noted “that was a difficult decision” when explaining the rationale behind those cuts.
“Every single decision hurts, but I think we put our best product out there,” she added of the overall reduction proposal that involved a lot of and difficult discussion.
Board Member Anne Nelson also voiced frustration over how the reductions directly affect students. Acknowledging the hard work that went into the proposals, she asked if all options have been considered.
“Our goal (despite the cuts) is to still raise student achievement,” said Superintendent Novak in response to Nelson’s concern. “Everything we’re doing is impacting students, yet we’re trying to reduce the impact on student achievement.”
“As we take things away, they never seem to come back,” continued Hawkins, referring to past reductions that have totalled around $5 million over the last five years.
He noted he works with students who are trying to get their GED. “Kids leave school because they can’t work with their hands. With cuts to art and technology...what’s next?”
Hawkins further explained he doesn’t see many kids who get excited over going to English or social studies classes, but they do get excited over art or gym class. In fact, he recalled one student who openly admitted he only comes to school because of recess.
“When are we going to stop taking away things from kids?” he asked.
In response, Novak said he empathizes with the “anger and pain” associated with the proposed impacts on students, an issue that has been the exact dialogue among district workers since November. “How do we fulfill student needs in order to get them ready for the world?” he said.
He referred back to his 2009 editorial that stressed programs would be gone without support of the levy referendum. And there’s been no help from the federal and state government, he added, leaving the burden on the backs of our local communities.
“We’re being pushed toward reading, writing and arithmetic,” said Novak, crediting administrators for doing their jobs while attempting to keep their schools on track with adequate yearly progress (AYP) and No Child Left Behind standards.
He also pointed blame on the state’s recent decision to delay its aid worth $4.2 million to the school district, which fortunately has the cash on hand to deal with the shortfall over the next few months.
Novak further cited a telling experience at a recent legislative forum, an event that included a panel of local lawmakers. With many special interest groups requesting money, he recalled urging one legislator, “Please remember our children are not a special interest group.”
What came next? “The legislator just walked away from me,” said Novak in disbelief.
Burris, too, voiced frustration over the lack of funding put “into our future,” especially when there’s so much expectation on the future.
Board Member Dan Fosse, addressing the district’s financial picture, said he’d like to see an attitude shift among the district employees who feel they need more instead of saying “we can’t shortchange our students.”
Fosse added, “What are we going to do to protect the values we have here? We’re being asked to make poor choices (based) on poor choices...that will impact students” and the opportunities in school that would otherwise aid in their journey toward pursuing college or entering the workforce.
Concluded Novak on the big picture, “There wasn’t one person alone who got us into this issue, and it won’t take one person to get us out. It will be a collective effort from everybody...”
The break down
Finance Director Robyn Vosberg-Torgerson provided an overview, outlining the overall savings to the district, of the proposed budget reductions.
Under the goal of reducing $2 million, money from the unreserved fund balance ($500,000), capital fund balance ($300,000) and a bus savings ($200,000) equal half of the amount needed to be cut.
Media reductions at Isanti Middle School total $57,000, while $51,235 can be saved in activities/athletics and $35,000 in a food service charge-back.
Activities Director Marl Solberg, echoing what he said in a NEWS story last October, informed the board that activity fees, event passes and rental fees will increase. Yet because of these increases, no sports or activities will be cut this year.
However, he noted, if the financial picture doesn’t improve, sports and activities that have lower participation could be in jeopardy as early as the 2011-12 school year.
Currently there are 16 male offerings and 17 female offerings in sports and activities. Meanwhile, booster and other support groups are doing what they can to raise funds to keep these opportunities available for students, affirmed Solberg.
Vosberg-Torgerson further noted the teacher retirement incentive is saving the district another $600,000, when factoring in retirement non-replaced ($525,000) and replaced ($75,000) savings.
Breaking it down, Cambridge Primary, Isanti Primary, Isanti Intermediate, Cambridge Intermediate and the year-round School For All Seasons each are not replacing a classroom retirement.
Meanwhile, Cambridge Middle is not replacing a media retirement, while a K-5 art reduction means two retirements will not be replaced at the primary and intermediate school levels.
Reductions in Gift and Talented and English as a Second Language equal two amounts of $28,500. Restructuring administration in student services ($85,500) and technology ($90,000) were also presented.
Vosberg-Torgerson further identified reductions impacting a District Office receptionist, $14,000; the SEE (Schools for Energy Efficiency) program, $11,000; transportation for targeted services, $10,000; and advertising/human resources, $1,000.
In addition, high school restructure reflects a savings of $136,872, and a couple of “add backs” total $72,900 concerning a .2 counselor leave and para prep time.
Audit finds “clean opinion” and one weakness
A representative from the district’s auditing firm affirmed a “clean” audit on basic statements, with a single deficiency, during a review of District 911 audited financial reports for 2008-09.
The board approved the overall report after learning, for instance, that the district’s general fund financial condition reflected an unreserved fund balance of $7.8 million or almost 20 percent of annual expenditures.
Aside from the positive report, the district was found to have one internal control deficiency—considered a material weakness, presented auditor Bill Lauer of Malloy, Montague, Karnowski, Radosevich and Co., P.A., based in Minneapolis.
Specifically, the school district has limited “segregation of duties in processing payroll transactions,” he said, which could subject the district to a higher risk for errors or fraud without being detected.
The district, in response, accepted the firm’s recommendation to implement additional controls to further segregate duties in the payroll area—which can be done by creating a new employee record or changing pay rates to those not involved in processing the bimonthly payroll.
In light of the fund balance picture, the 2008-09 general fund balance (consisting of unreserved, designated and reserved fund balances) totalled $10,748,758, a $2.1 million increase over 2007-08.
At the end of the audit report, Board Member Dan Fosse noted the district’s efforts toward minimizing spending over the past year has “bore fruit.”
In other action, the board...
• Approved another expulsion of a student from Feb. 17, 2010 through Feb. 17, 2011.
• Approved the purchase and financing of an energy efficient generator to be located at Cambridge-Isanti High School. The project, costing $638,000, is estimated to be paid off in 10 years thanks in part to an annual savings of $92,000 via a special commercial rate.
Buildings and Grounds Director Mark Eisenbacher has said the generator would also bring a better sense of emergency preparedness in the event of a power outage at the high school or disaster within the community.
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