May 22

INDEPENDENT SCHOOL DISTRICT NO. 911
Cambridge-Isanti
School Board
Meeting Minutes
Thursday, May 22, 2014
Education Center
Regular School Board Meeting with Cambridge-Isanti School District on Thursday, May 22, 2014 at 7:00 p.m. was held at the Education Center in Room 121A and B with Board Chair Tim Hitchings; members, Gary Hawkins, Lynn Wedlund, Darcy Winsor, Heidi Sprandel and Jenni Caulk; Superintendent, Dr. Ray Queener, Director of Finance and Operations, Robyn Vosberg-Torgerson, Director of Teaching and Learning, Tim Truebenbach; Student Representative Mitchell Ziebarth and Executive Administrative Assistant Kimberly Cheney. All members present for conduct of valid business.
Pledge of allegiance led by Early Childhood was said by all.
May Baskets were handed out by the Pre-School Students to each School Board member in celebration of Mayday.
Motion made by Darcy Winsor, seconded by Gary Hawkins to approve the revised agenda. Motion carried unanimously.
School Board Chair, Tim Hitchings shared there were 3 applicants for the School Board Member Vacancy. Interviews were held on Monday, May 19, 2014 and Nate Reibel was recommended to fill vacancy through end of term 12/31/2014. The Resolution to Appoint Nate Reibel was discussed. Lynn Wedlund motioned to have the Resolution approved. Seconded by Heidi Sprandel. Roll call vote was taken: Darcy Winsor, yes; Lynn Wedlund, yes; Gary Hawkins, yes; Tim Hitchings, yes; Heidi Sprandel, yes; and Jenni Caulk, yes. Those opposed: None. Resolution was declared duly passed and adopted. At 7:15 p.m. Nate Reibel came to front and was sworn in by School Board Chair, Tim Hitchings with Oath of Office and Nate proceeded to join the School Board Members at the Board table.
Superintendent Dr. Ray Queener shared with the Board the following donations:
– $300.00 from Stenson Family for Nurses office clothing at IPS
– $25,000 from David & Lyn Berelsman Family Charitable Foundation Trust for CPS Kindergarten Classrooms, CIHS Welding program, CIHS Engineering program and CIHS Robotics Club.
Dr. Queener will send out letters of thanks for their generosity.
Human Resources Manager Pam Mix gave a short report on expansion of AESOP, Appletrack, Health and Safety, Smart HR (Assignment Assets) and Wind Pak (Badging). Work Injury Risk Management Program was very successful in the 2013-to Present. HR is continuing to build Loss Prevention Strategies moving forward. A few HR statistics for the 2013 to Present school year:
– They assist 15 sites with 32 hiring managers in the District
– 387 positions for District 911 were advertised and recruited
– 110 substitutes were assisted through new employee process
Julie Powers shared a short Power point on 2nd Chance Breakfast and how the participation has increased since this option has become available. In the present school year, our breakfasts have increased from 1369 in September, 2013 to 4821 in April, 2014. This coming year, reduced breakfast/lunch and Kindergarten breakfast will be at no charge per legislation. ADEK breakfasts will be pre-paid with reimbursement from the state in the future. The Wellness Policy is being reviewed again for revisions if necessary.
Randy Pauly and Mark Ziebarth gave the Board an update on the Flexible Learning. (see their notes). They are still using the STEAM concept: Science, Technology, Engineering, Art and Math. Grades K-8 had a Legacy Park Environment Day to practice the things they learned. The Principals for the Year Round Program requested there be more marketing for the Year Round option as they feel many people moving to the area do not know it is available.
The Board Committee and Administration Report updates were given from board members and Directors as follows:
– Our student representative shared that CIHS had graduation practice with a senior picnic before the practice. There are yearend Band and Choir concerts being performed. Ryan Fredlund took 2nd place in BPA (Business Professionals of America). Congratulations to Kyle Grabowska who participated and completed the Boston Marathon. In Girls Tennis, 4 students made the All Stars Team with a GPA average of 3.92. Matt Swanson was Athlete of the Week. CIHS Students had an Art Festival displaying the projects/items they designed.
– There will be a Safety Camp offered by Community Education on June 19-20. Adult Basic Education (ABE) will be moving into the Adult Enrichment Center over the summer months. East Central Grad Band had a concert celebrating their 25 years of performing. Lynn Wedlund was presented with a certificate of 25 Years of Service from Dave Maurer thanking her for the leadership she has given to the Band.
– Oak Land Cooperative Center will be having School-Within-A-School in Princeton again in 2014-2015. They are contributing to an SRO (School Resource Officer) position which is very needed in the district. The ALC Directors Contract is still being negotiated.
– At CIHS, 25 freshman students are ending the school year with a 4.0 GPA. They will be offering college classes (PSEO) at the high school next year so students will not need to leave the CIHS campus to take college credits.
– CMS celebrated the 200th anniversary of the Star Spangled Banner. Eighty three students at CMS were chosen into the National Honor Society. Grade 6 went to Conservation Camp last week. Grade 5 will be touring the facility on June 2 to familiarize them with the coming of 2014-2015. IMS Concert Choir Director will be going to IIS full time. IPS has been doing MAP Testing and AIMSweb Testing. Schedules at IPS are done for the 2014-2015 school year. The house concept with 3 to 4 teachers working together will be implemented.
– Meet & Confer met last week and it went well. Making the hiring of teachers a more clear and consistent process was discussed. Long Range Planning met and was given an updated on construction. HR Committee met to discuss the Superintendent Evaluation Performance Review. RRSped met in Ogilvie with Ray and Heidi attending. They are moving forward with finding a building for RRN. RRSped also discussed routine policies and 2014-2015 budgets.
– Robyn shared with the School Board the update in Finance and Operations. Buildings and Grounds is working on the implementation of Visitor Management System. Transportation had their Annual Bus Inspections. Human Resources will be holding the IA Bumping meeting on June 6. Technology is gathering quotes on computer equipment for the district. Finance is working on yearend budget and getting ready for auditors who will be doing the preliminary audit at the end of June.
– Tim Truebenbach gave an update in Teaching and Learning on the following: Testing MCA testing is complete; Title I Planning for School Wide Title I Effort: Curriculum Lots of different changes happening at the middle school level; Technology Tech Academy ha 50 teachers who applied. Innovation Grant was announced and teachers have until July 15, 2014 to apply; General things around the district concerts are being held throughout the district. CMS had an awesome guitar ensemble performed. Thank you to the track coaches, custodians and buses for their efforts to make our track meets a success. National Honor Society did 500 service hours within the community as part of their contribution. John Messelt was here from Cambrian Model (Strategic Planning) and met with the Action Plan Leaders. Big task to fill, but all is going well.
Dr. Ray Queener gave his Superintendent Report on the following:
– Action Team Leaders are working hard on the strategies with their team and coming along as planned
– Baseball and Girls Softball are playing games frequently and winding down the end of the season
– Ray attended a SEE meeting and there was discussion on Legislature, Omnibus Budget Bill, Tax Bill and others being considered. He will give a full Legislative update at our June School Board meeting
– Financially, District 911 is expecting $334,000 in extra revenue for 2014-2015 and 1.2 Million in extra revenue for 2015-2016
Marlys Palmer, Cambridge Mayor, and Chris Caulk, Cambridge City Council, were invited to share with the School Board State of the City of Cambridge. They distributed a handout with information in regards to the City of Cambridge. A few interesting statistics:
– 8200 residents within Cambridge
– A Median Home Value is $150,500
– 6,123 people are employed in Cambridge by 318 different entities.
– Cambridges Employment represents roughly 60% of employment opportunities in Isanti County
– Public Works now has approximately 20 employees
Policy #903 and the Visitor Sign-in Procedures were discussed. Bill McDonald shared with the School Board about Hall Pass and an explanation on how our new Visitor Management System will work. Hall Pass will be able to alert those needed if there is a concern at hand be it staff or law enforcement. Mark Eisenbacher explained how the building entries will be different while under construction over the summer. Only entrance will be through the office. Credential exchange will be needed to receive an ID for entry. There will be a lot of communication in the next few months alerting parents and community of the changes that are taking place and being implemented.
Motion to approve the Consent Agenda as revised made by Gary Hawkins, seconded by Jenni Caulk. Motion carried unanimously.
Motion to approve the Treasurers Report Subject to Audit made by Jenni Caulk, seconded by Nate Reibel. Motion carried unanimously.
Motion made by Lynn Wedlund to approve the Resolution Relating to the Election of School Board Members and Calling the School Board General Election, seconded by Heidi Sprandel. Roll call vote was taken: Darcy Winsor, yes; Lynn Wedlund, yes; Nate Reibel, yes; Gary Hawkins, yes; Tim Hitchings, yes; Heidi Sprandel, yes; and Jenni Caulk, yes. Those opposed: None. Resolution was declared duly passed and adopted.
Motion made by Darcy Winsor, seconded by Jenni Caulk to approve Teachers recommended for Tenure as listed with the revision of Kami Daley changed to IPS from CPS. Motion carried unanimously.
Motion made by Gary Hawkins, seconded by Tim Hitchings to approve the Termination or Non-Renewal Probationary Teacher as listed. Motion carried unanimously.
Motion made by Lynn Wedlund, seconded by Darcy Winsor to approve the CIHS, CIS, IPS, IMS/MNC Student Handbook changes/revisions for the 2014-2015 school year. Motion carried unanimously.
Motion made by Jenni Caulk, seconded by Heidi Sprandel to approve the 2014-2015 Resolution for Membership in the Minnesota State High school League. Roll call vote was taken: Darcy Winsor, yes; Lynn Wedlund, yes; Nate Reibel, yes; Gary Hawkins, yes; Tim Hitchings, yes; Heidi Sprandel, yes; and Jenni Caulk, yes. Those opposed: None. Resolution was declared duly passed and adopted.
Motion made by Tim Hitchings to approve the Resolution Stating the Intension of the School Board to Enter into a Lease-Purchase Financing, to Issue Taxable Certificates of Participation, Series 2014B, and Directing the Administration to Carry Out Duties, seconded by Gary Hawkins. Roll call vote was taken: Darcy Winsor, yes; Lynn Wedlund, yes; Nate Reibel, yes; Gary Hawkins, yes; Tim Hitchings, yes; Heidi Sprandel, yes; and Jenni Caulk, yes. Those opposed: None. Resolution was declared duly passed and adopted.
Motion made by Lynn Wedlund to approve the Resolution Establishing Procedures for Reimbursement of Certain Expenditures from Proceeds of Future Bond Issues or Other Borrowings, seconded by Heidi Sprandel. Roll call vote was taken: Darcy Winsor, yes; Lynn Wedlund, yes; Nate Reibel, yes; Gary Hawkins, yes; Tim Hitchings, yes; Heidi Sprandel, yes; and Jenni Caulk, yes. Those opposed: None. Resolution was declared duly passed and adopted.
Motion made by Jenni Caulk, seconded by Tim Hitchings to approve the 2014-2015 Capital Budget as recommended. Motion carried unanimously.
Motion made by Jenni Caulk, seconded by Darcy Winsor to approve the 2014-2015 Rum River Special Education Cooperative Joint Powers Agreement. Motion carried unanimously.
Motion made by Lynn Wedlund, seconded by Heidi Sprandel to move to Closed Meeting Pursuant to Minn. Stat 13D.05 Subd. 2(b) for Preliminary Consideration of Allegations or Charges Against an Individual Subject to its Authority and Subd. 3(b) based upon the Attorney-Client Privilege. Motion carried unanimously. Closed meeting started at 9:03 p.m.
Motion made by Gary Hawkins, seconded by Jenni Caulk to adjourn to open meeting at 9:22 p.m. Motion carried unanimously.
Motion made by Gary Hawkins, seconded by Darcy Winsor to approve Personnel Action based upon results of closed meeting. Roll call vote was taken: Darcy Winsor, yes; Lynn Wedlund, yes; Nate Reibel, yes; Gary Hawkins, yes; Tim Hitchings, yes; Heidi Sprandel, yes; and Jenni Caulk, yes. Those opposed: None. Motion carried unanimously.
Motion made by Lynn Wedlund, seconded by Jenni Caulk to move to closed Meeting Pursuant to Minn. Stat 13D.05 Subd. 3 for Superintendent Performance Evaluation. Motion carried unanimously. Closed meeting started at 9:26 p.m.
Motion made by Jenni Caulk to adjourn to open meeting at 10:10 p.m., seconded by Darcy Winsor. Motion carried unanimously.
Motion was made for adjournment by Jenni Caulk, seconded by Heidi Sprandel. Motion carried unanimously and meeting was adjourned at 10:11 p.m.
School Board Clerk
Published in the
Isanti County News
June 25, 2014
240805

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